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Administrative assistant - risk department (M/F)

Published on 2019-06-05

Referenceqtlez4azec

LocationLuxembourg

Business areasAdministrative Services

Type of ContractIntérim (12 mois)

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Company description

Spécialiste dans la délégation et le recrutement d'experts, le réseau Sofitex Talent Recruitment exerce ses activités depuis plus de 25 ans et se positionne actuellement comme l'un des principaux acteurs transfrontaliers (Luxembourg, Allemagne, Suisse, et France).


Sofitex Talent Recruitment propose aux candidats un suivi de carrière personnalisé selon l'évolution de leurs aspirations individuelles.


Sofitex Talent Recruitment est animé par des collaborateurs passionnés qui savent conjuguer Savoir être et Savoir faire avec générosité, humanisme, rigueur et imagination pour atteindre une forme d'excellence. Ils agissent en véritables chefs d'entreprise avec beaucoup d'implication et de disponibilité.

Job description

For one of our clients, a European institution located in Luxembourg Kirchberg, SOFITEX TALENT is currently looking for an


ADMINISTRATIVE ASSISTANT - RISK DEPARTMENT (M/F)


Your mission


The Administrative Assistant reports to the Head of Department and works in close cooperation with the other administrative assistants. 


  • Internal contacts: services at the appropriate level, as required by procedures and sound cooperation
  • External contacts: Sector and Function experts in European Institutions, Intermediaries and Academia

Provide efficient primary point of contact (internally and externally), often on complex  and confidential subjects;


Manage electronic mailbox prioritising incoming messages and allocating action as appropriate; 


Proactively manage electronic agenda ensuring efficient time allocation in the calendar and resolving conflicting demands;


Monitor work progress to ensure that the requests are successfully carried out in a timely manner;


Prepare and set logistical planning of various events and missions (e.g. conferences, yearly away-day, monthly meetings);


Organise and follow regular meetings/committees and prepare related documentation;


Work closely with other Assistants to ensure that administrative and/or operational procedures and deadlines are respected;


Handle incoming and outgoing documents ensuring appropriate follow-up and respect of deadlines;


Ensure effective and accurate filing of all electronic and hard copy documents and other information for easy access and retrieval;


Handling other administrative tasks.

Required profile

Qualifications:


Certified secondary-level education; professional certificates or secretary diploma would be an advantage;


At least 3 years’ relevant professional experience, preferably in the banking or financial sector;


Excellent knowledge of standard IT tools is required;


Excellent written and spoken English, knowledge of other EU languages would be an advantage.


 Competencies:


High sense of discretion and confidentiality;


Costumer orientation and adaptability;


Excellent interpersonal and diplomatic skills;


Highly developed sense of responsibility;


Excellent organisational skills and ability to prioritise;


Ability to work under tight deadlines;


Accuracy and attention to details.

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