Operations Analyst - Securities (M/F)

Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

For one of our clients, a banking institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an

Operations Analyst - Securities (M/F)

As an Operations Analyst - New Issues, you will play a key role in supporting securities operations through the analysis, onboarding, monitoring, and maintenance of financial instruments. This position offers the opportunity to work across a broad range of products while contributing to data quality, operational excellence, and regulatory compliance within an international banking environment.

Your tasks:

Securities Documentation and Analysis

· Review and analyze securities documentation, including prospectuses, final terms, key information documents, term sheets, issuer notices and other supporting documents.
· Assess documentation for completeness, consistency and operational usability before the instrument is created or maintained in the Bank’s systems.
· Identify documentation gaps, inconsistencies or unclear product features and coordinate clarification with issuers, arrangers, custodians and internal stakeholders.
· Maintain a complete and traceable repository of instrument documentation for operational, audit and regulatory purposes.

Instrument Data Validation

· Validate instrument static data and key economic characteristics, including ISIN, issuer, currency, coupon, maturity, underlying, payment frequency, call features and market classification.
· Ensure instrument data recorded in internal systems is complete, accurate and consistent with the official documentation and approved data sources.
· Investigate data discrepancies and coordinate timely correction with relevant internal teams and external data providers.
· Perform periodic data-quality reviews and support control evidence and audit-trail requirements.

Pricing and Tolerance Controls

· Perform daily or periodic pricing controls and review price movements against established tolerance thresholds.
· Investigate missing, stale or out-of-tolerance prices and obtain supporting information from approved market data sources, issuers or valuation providers.
· Escalate material pricing exceptions and ensure that corrections or overrides are appropriately supported, approved and documented.
· Contribute to the maintenance and enhancement of pricing-control procedures and tolerance parameters.

Fiscal Impacts and Fiscal Documentation

· Analyze potential fiscal impacts associated with financial instruments, income events, redemptions and other lifecycle events.
· Collect, validate and maintain fiscal documentation required for withholding-tax treatment, tax relief, reclaim processes and applicable reporting obligations.
· Coordinate with Tax, Compliance, custodians and issuers to clarify the fiscal treatment of instruments and specific events.
· Ensure fiscal assumptions, supporting evidence and operational instructions are clearly documented and escalated when uncertain.

Funds – NAV Control

· Monitor and control Net Asset Value (NAV) information for investment funds using approved sources.
· Investigate missing, stale or unusual NAV movements and coordinate resolution with fund administrators, custodians, distributors and data providers.
· Validate that fund prices and relevant reference data are correctly reflected in internal systems.
· Maintain supporting evidence for NAV exceptions, corrections and escalations.

Onboarding of Structured Products

· Coordinate the operational onboarding of structured products from initial request through instrument readiness.
· Review final terms, term sheets, payoff descriptions, issuer information, relevant risk indicators and operational settlement details.
· Coordinate instrument creation and data validation with internal functions and confirm that required documentation and regulatory information are available before activation.
· Track open onboarding items, dependencies and approvals, escalating issues that could prevent timely product availability.

Monitoring of Specific Events

· Monitor instrument-specific events and issuer notices that may affect product terms, valuation, client positions or operational processing.
· Analyze relevant event information, identify impacted instruments and coordinate required updates in the Bank’s systems.
· Communicate material events and operational impacts to the relevant internal stakeholders in a clear and timely manner.
· Maintain evidence of the analysis, decisions, actions and follow-up performed.
· Coordination with Issuers and External Parties
· Act as an operational point of contact with issuers, arrangers, custodians, fund administrators and data providers for instrument documentation, reference data, pricing and event-related queries.
· Coordinate the collection of missing information and follow up on outstanding requests within required operational timelines.
· Ensure communications and received documentation are retained in accordance with applicable internal record-keeping requirements.
· Escalate unresolved or material issues to the Senior Operations Analyst or Operations Manager.
· General Responsibilities
· Maintain clear and timely communication with internal and external stakeholders.
· Identify operational risks and opportunities to improve data quality, controls and process efficiency.
· Participate in system enhancements, user acceptance testing, process documentation and operational projects.
· Execute assigned controls and reporting activities while maintaining accuracy, traceability and appropriate escalation.

· Bachelor's degree in Finance, Business, Economics, or a related field.

· Minimum 3 years of experience in securities operations, instrument data management, product onboarding, pricing controls, funds operations, or related areas.

· Fluent English is required; Portuguese is considered an advantage.

· Strong understanding of financial instruments, including bonds, equities, investment funds, and structured products.

· Knowledge of securities documentation, instrument static data, and product lifecycle events.

· Understanding of pricing controls, tolerance monitoring, NAV validation, and related operational processes.

· Awareness of withholding tax documentation and tax-related operational impacts is an advantage.

· Strong analytical, problem-solving, and organizational skills with excellent attention to detail.

· Ability to manage multiple priorities and meet operational and regulatory deadlines.

· Strong communication skills and ability to collaborate effectively with internal and external stakeholders.

This is a great opportunity for a permanent contract, to start asap.

Salary: depending on profile and experience: around 55K-60K/annual