Corporate Services - Operational Assistant (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a:

Corporate Services - Operational Assistant (M/F)

  Job Description: The Operational assistant will coordinate and provide office support and secretarial assistance in order to contribute to the effective day-to-day operation of the Directorate/Department/Division.

Responsibilities

 Assists in:

•             Assist with general secretarial duties and administrative tasks, including organising meeting, events (booking meeting rooms and refreshments, requesting visitor access)

•             Assist with updating and archiving of documents

•             Assist with the creation of new Cercle clubs, manage club membership requests, and maintain ongoing interactions with the existing clubs. Monitor the reliability of statistics on Cercle memberships.

•             Provide support with the Cercle Administration (ex. Committee meetings, AGM) and administrative support to the Cercle Executive Committee.

•             Support the implementation of general Cercle actions and policies by working closely with the Senior Cercle Administrator.

•             Assist with the organisation of specific events (ex. Cercle Open Day, Arts Exhibitions).

•             Ensure back-up of Senior Cercle Administrator and Operational Assistant during their absence to guarantee business continuity of Cercle office if/when necessary

 .

Required profile

Typical qualifications

•       Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field.

(Senior) Operational Assistance Typical experience

-              At least 3 years' experience in an administrative support role;

-              Ability to work well under limited supervision and serve as a back-up to Cercle Administrator and Operational Assistant

-              Proactive and good at taking initiative;

-              Thorough knowledge of advanced functions of the standard office tools, notably Excel, Word, PowerPoint, Outlook etc;

-              Strong organisational and planning skills

-              Very good interpersonal skills

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,350€ and 4,200€ gross per month, depending on experience