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Inspectorate General - Administrative Assistant (M/F)

Published on 2021-01-08



Business areasAccounting / Finance & Banking / Insurance

Type of ContractIntérim (3 mois)

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Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Administrative Assistant (M/F)

The Administrative assistant will work in close cooperation with a team of professionals and other administrative assistants.

The  Administrative Assistant will be responsible for the overall administrative management of  the fraud investigations division as follows:

  • Ensure timely and accurate issuance of all Fraud Investigations reporting and communications. Provide quality assurance role on quality and format of the documents to project professional image of the division
  • Set and manage priorities and ensure administrative coherence. This includes screening of all incoming documents, preparing responses, ensuring appropriate follow-up and taking any initiative needed for a particular situation
  • Organise and maintain filing/archiving systems for easy access and retrieval
  • Handle and process information of diverse and confidential nature. Distribute and circulate information, report or status updates in order to keep others informed
  • Prepare staff meetings, information, agenda and minutes
  • Organise internal and external meetings, conferences, workshop & events of the Head of Division and team members
  • Maintain databases and process the statistical data and ensure that it is stored in timely and consistent manner
  • Provide administrative support for the organisation of activities and missions and, in this context, proactively identify and resolve upcoming problems
  • Contribute to the full implementation of a new case-management system
  • Replace other assistants within the division

Required profile

• Certified secondary-level education and secretarial training

At least 3 years of relevant, professional post-qualification experience (i.e. in similar or related tasks); experience acquired as secretary/administrative assistant,

• Good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook),

• Excellent knowledge of English (oral and written),

 This is an opportunity for a temporary mission, to start asap

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