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Operations - Administrative Assistant (M/F)

Published on 2020-06-26



Business areasAdministrative Services

Type of ContractIntérim (8 mois)

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Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirckberg, SOFITEX TALENT is currently looking for an


The interim Administrative Assistant will provide administrative assistance to the Head of Mandate Development Division and Head of Institutional Mandates Division and their respective teams with the objective of contributing to the efficiency and performance of the teams' overall activity.


  • Manage the distribution and validation of documents in line with the Divisions’ operational needs and in compliance with procedures
  • Organise meetings and travel arrangements
  • Active management of the Heads of Division’s calendars
  • Monitor that procedures are followed during the mandate process
  • Handle all other secretarial tasks, including maintenance of Division's filing system
  • Cooperate with the other Assistants and members of the Department; contribute to a good working atmosphere within the Divisions and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives

Required profile


  • Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field
  • At least 3 years of relevant professional experience, preferably in a financial institution
  • Excellent knowledge of standard MS Office tools (Word, Excel and PowerPoint)
  • Excellent written and spoken English. Any other language will be considered as an asset

This is an opportunity for a long-term temp contract, to start in July

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