Administrative Assistant (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For our client located in Esch-Belval, we are currently looking for an :

Administrative Assistant (M/F) 

Tasks

• Provide proactive and high-level office management and ensure a well organized day-to-day functioning for the head of the Office of the Rector and other team members of the extended office.

• Build and maintain a relationship built on trust, in order to enable management to operate in an effective and efficient manner.

• Able to anticipate or recognize issues and refer them immediately to the right person for resolution;

• Ensure the confidential handling of sensitive documents and information and its adequate follow-up;

• Ensure administrative activities such as reporting, presentations and budget follow-up;

• Compose, check and send out internal and external communication on behalf of the head of the office and the team.  Ensure follow-up of communication and sort out daily all correspondences (mails, emails, notices, memos,...) segregating by importance, prioritizing them before handing it over with highlights on issues;

• Agenda management for the head of office, including reminding about important tasks and deadlines.

• Organize, prepare and follow-up on internal and external meetings, conferences and other events;

• Contribute to setting up and/or improving administrative processes in the office;

• Carry out basic background research as needed;

• Act as back-up to the executive assistant to the rector, including in the organisation of weekly executive team meetings (rectorate meetings).

Required profile

Must-Haves

• Several years experience in administration/secretary’s office;

• Bachelor Degree

• Fluency in English and French (in written and oral). Good understanding of German and/or Luxembourgish is a plus;

• Showing situational adaptability. Being able to act differently depending on the circumstances. Ability to work under pressure and meet deadlines, where necessary;

• Excellent communication and organizational skills with attention to details and accuracy;

• Proficiency with modern office software;

• Team player, able to work in an international, multidisciplinary and multicultural environment.

This is an opportunity for a 2-month contract, to start ASAP, with possible extension / permanent contract afterwards.

Salary range : 3,950 - 4,900€ gross per month + 13th month + lunch vouchers