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Office Management - Facility Coordinator part time (M/F)

Published on 2021-09-13



Business areasAdministrative Services

Type of ContractIntérim (9 mois)

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Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a financial company located in Luxembourg city, Sofitex Talent is currently looking for a

Office Management - Facility Coordinator part time (M/F)

Your tasks:

You will assist and coordinate facilities-related tasks for the Luxembourg office:

- Dealing with maintenance issues and liaising with contractors

- Ordering of office items – Stationery, printed stationary, kitchen refreshments

- Dealing with the cleaning company

- Arranging permits for contractors

- Organizing quotations for repairs and assisting with maintenance contract renewals – person on the ground

- Managing access passes for employees

- Working with London Facilities team on adhoc tasks or requests

- Working with London IT team on adhoc tasks or requests

- Day to day issues – i.e. Photocopiers, coffee machine, office lights, office furniture etc

- Administration tasks – Health and safety, invoicing, ordering of office items, updating relevant documents to the Luxembourg office

- Assisting with project works – liaising and managing of contractors, being available to assist

- Help to assist in obtaining local training solutions for the role and team

Required profile

Your profile:

- Previous similiar experience as Office Manager/Facility Officer

- Fluent in English and French (mandatory)

- Flexibility and availability

- Solution-finder, you are able to tackle problems and find out appropriated solutions

- Interested by a part-time opportunity (20h/week)

This is an opportunity for a temporary contract, with possible permanent contract afterwards.

Salary: around 3000€ gross for 20h/week

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