Agent FPS

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

Our client, an international Bank located in Luxembourg-Belval, is currently looking for an :

Agent FPS

• The Transfer Agent - Clearing performs and handles daily settlements on the Clearing platforms

• The Transfer Agent - Control produces daily and monthly TA reporting (Commission, Trailer fees events), reviews Quality of Daily TA reporting (Reconciliation Report) and performs foreign exchange

• The Transfer Agent - Correction performs deal adjustments within the TA Register and manual payments for settlement of the TA activity

• The Transfer Agent - Reconciliation performs daily reconciliation and investigation of TA bank accounts

Tasks and responsibilities:

Agent - Clearing team:

Clearing activity management

• Develops the competencies in the MultiFonds and in the reporting tools systems

• Develops the knowledge on the Fund Order Processing activities

• Completes the personal training plan and ensure a full understanding of the Fund Order

• Handles daily clearing files

• Handles manual settlement instructions and related cash movements

• Monitors the settlement process and related cash movements

• Performs monthly share reconciliation with clearinghouses and depositories

• Receives and places new transactions according to procedures in place

• Ensures daily deadlines are met in a multi-batch environment

• Ensures effective understanding of specific process and strict adherence to relevant procedures

• Chases clients when requested

• Carries out fund set up in MFTA and on NSCC platform for new Subfunds/Share classes as requested by Management Companies

• Completes Static Data updates on existing funds to ensure set up mirrors current prospectus for that fund

• Reviews static data periodically for calendar set up and EUSD Savings directive status

• Participates to testing and training when required

• Answers to external queries in a timely manner

Reporting and projects participation in the respect of policies and procedures

• Carries on reporting activities for clients and investors

• Produces monthly KPIs / Permanent Supervision within the agreed deadline

• Ensures reporting tasks are provided within the agreed deadline

• Participates in periodical audits, Compliance and Risk sample checks

• Ensures process is applied according to procedures in place

• Has and promotes a positive attitude towards internal policies, procedures and controls

Additional tasks

• May review tasks and reports as a support back up for the Team leader

• May represent the team during meetings and projects

Agent - Control team:

Control activity management

• Research and queries resolution in relation to outstanding reconciliation items, liaising with other departments and external parties

• Executes foreign exchange transactions

• Monitors bank fees and interest charges, verifying and processing claims

• Is in charge of reconciliation of dealer accounts and balancing of monthly commission payments

• Is in charge of quarterly trailer fee reconciliation

• Analyses reports and compilation of statistics

• Acts as point of reference or expertise for colleagues

• Participates to testings and trainings when requested

Reporting and respect of procedures and policies

• Provides reporting on reconciliation items, providing detailed analysis of outstanding items

• Reports bank fees and interest charges, verifying and processing claims

• Ensures effective compliance and controls in own area

• Promotes a positive attitude towards internal policies, procedures and controls

• Prepares / Updates procedures and checklists in cooperation with the team leader

• Ensures accurate financial reporting is provided to Management Company within the agreed deadline

• Ensures process is applied according to procedures in place

• Ensures reporting tasks are provided within the agreed deadline

• Produces monthly KPIs / Permanent Supervision within the agreed deadline

Additional tasks

• May review tasks and reports as a support back up for the Team leader

• May represent the team during meetings and projects

Agent - Correction team:

Correction activity management

• Processes and monitors daily payments through the various banking systems

• Performs daily post trading controls, monitoring of daily cash transfers

• Performs transactional adjustments within the TA Register

• Performs Foreign Exchange request

• Answers daily queries in a timely manner liaising with other departments and external parties

• Analyses reports and data compilation

• Sends daily and monthly reporting

• Participates to testing and training when required

Reporting and respect of policies and procedures

• Ensures process is applied according to procedures in place

• Actively participates to procedure update

• Has and promotes a positive attitude towards internal policies, procedures and controls

• Ensures reporting tasks are provided within the agreed deadline

• Produces monthly KPIs / Permanent Supervision within the agreed deadline

Additional tasks

• May review tasks and reports as a support back up for the Team leader

• May represent the team during meetings and projects

Agent - Reconciliation team:

Reconciliation activity management

• Executes daily reconciliation of TA bank accounts

• Research and queries resolution in relation to outstanding reconciliation items, liaising with other departments and external parties

• Analyses reports and data compilation

• Participates to testing and training when required

Reporting and respect of policies and procedures

• Provides reporting on reconciliation items, providing detailed analysis of outstanding items

• Sends daily and monthly reporting

• Ensures process is applied according to procedures in place

• Has and promotes a positive attitude towards internal policies, procedures and controls

• Ensures reporting tasks are provided within the agreed deadline

• Produces monthly KPIs / Permanent Supervision within the agreed deadline

Reporting and respect of policies and procedures

• May handle complex queries

• Communicates appropriately and accurately to internal and external parties

• May be involved in the training of new hires

• May review tasks as a backup of the Team leaders

Required profile

• Advanced level of English and Intermediate level of French

• Good knowledge of Fund Distribution Services (Transfer Agency)

• Good financial skills

• Good working use of Microsoft Office, especially Excel

• Good knowledge of MFTA

• Knowledge of SWIFT (correction agent)

• Position not submitted to MIFID 2

Contrat : 6-month temp contract, to start ASAP (initial contract : 1 month).

Location : Belval.

Salary : 3,850€ gross per month + lunch vouchers + 13th month (proratized).