Operations - Administrative Assistant (SPA/ENG)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Operations - Administrative Assistant (SPA/ENG)

Reporting line:

• Reports to the Head of Division and provides general secretarial/administrative support to the loan officers of the division.

Projects origination process:

• Assist loan officers in updating and compiling business information and organising contacts.

Lending process:

• Handle the administrative coordination of the whole lending process (monitoring of deadlines, organisation of meetings and appointments for the loan officers and the Head of Division).

• Prepare briefing papers for meetings and business trips.

• Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process).

• Finalise, distribute and file documents and reports prepared by loan officers.

• Handle contacts with clients and follow information flow while loan officers are on mission.

• Assist loan officers in updating and organising contacts

Optimisation of operating tools and working methods:

• Keep statistics and work pipeline up-to-date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the Bank's activity for the operations covered by the Division.

• Undertake ad hoc research tasks such as Internet searches and data presentation. Prepare reports and statistics in the areas covered by the Division.

• Organise meetings and conferences.

Required profile

• Certified secondary-level education

• Minimum 3 years relevant professional experience

• Good knowledge of the Bank's organisational structure, processes and procedures (more particularly of lending operations)

• Excellent knowledge of the MS Office tools (Word, Excel, PowerPoint). Knowledge of the Bank’s standard computer tools (IRIS, Serapis, GED, SmartNote) would be an advantage

• Excellent knowledge of written and spoken English and Spanish. Knowledge of Portuguese would  be considered and advantage.

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards (12 months in total).

Salary ranges between 3,800€ and 4,350€ gross per month, depending on experience.