Workplace Specialist - Officer Manager (M/F)

Company description

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Job description

For one of our clients located in Luxembourg City Center, Sofitex Talent is currently looking for a

Workplace Specialist - Office Manager (M/F)

● Manage ongoing office needs as the main point of contact with building/landlord, running point on maintenance, monitoring inventory, and ordering employee supplies as well as being the cultural leader for the company

● Take ownership of your office budget and actively track forecast vs. actual expenses.

● Partner with cross functional teams to lead events that engage teams and drive incredible employee experiences

● Serve as the cultural ambassador of the company by assisting with new hire onboarding, planning events, and being a supportive resource for employees and guests

● Collaborate with all other Workplace Managers to ensure company culture and policies are consistent

● Manage workplace programs and vendors, including but not limited to: meals, snacks, swag, office supplies, onboarding, HVAC, plumbing, janitorial, etc.

● Create meaningful relationships and feedback opportunities with the employees utilizing our facilities regularly

● Maintain the excellent condition and organization of the offi ce, including updates to furniture, tracking company assets, and upholding impeccable cleanliness standards

● Support buildout projects where needed by working closely with the Real Estate Team, external vendors, general contractors, and project managers to see the project through to completion

● Partner cross-functionally with multiple teams (IT, Recruiting, People Operations, Finance, etc.) to drive company initiatives

Required profile

• Minimum 3 years of recent experience in workplace coordination/office management, hospitality or event management

• Fluency in English is mandatory (written and spoken)

• Strong interpersonal skills, thrives on being the face of the office and driving the company culture

• Excellent problem solving skills, with an ability to recognize opportunities and develop ways of addressing them

• Interest in hosting in-person events as well as online hybrid team building activities

• Passion for building and maintaining a tight-knit community within the workplace

• Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects

• Demonstrated ability to handle confi dential information with discretion and emotional intelligence

• Excellent written and verbal communication skills

• Highly adaptable to change and ambiguity

• Ability to work autonomously with strong follow through and tenacity

• Comprehensive knowledge of Slack and Google GSuite Apps: Gmail, Calendar, Docs, Sheets, Slides

This is a great opportunity for an initial 6-month contract + 6 months extensions.

Salary: 60K annual